Privacy Policy

Privacy Notice & Cookies Policy

This privacy policy sets out how Cruise365 (by Check-in Cruise Club) uses and protects any information that you give Cruise365 when you use this website.

At Cruise365, we are committed to maintaining the trust and confidence of our visitors to our website and to safeguarding the privacy of our website visitors and anyone we provide our holiday company services to. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Cruise365 does not sell, trade or otherwise transfer to outside parties any personally identifiable information for marketing purposes.

What we collect

We may collect the following information:

• name and job title
• contact information including email address and postal address
• demographic information such as preferences and interests
• other information relevant to customer surveys, offers and order processing

At Enquiry and/or Booking Stage we are required to ask for the following information from you and any third party travelling companions:

• Date of Birth & Gender
• Marital Status
• Passport Information
• Medical Information & Special Requirements
• Travel Insurance Information
• Next of Kin

Please note: if you are supplying details to us of another natural person, it is your responsibility to make any third party aware of the information you are sharing and to advise them to review our Privacy Policy to ensure they content with our the methods we set out herein for the handling their data. If you are providing information on any minor (under the age of 18 years), please ensure that their parent(s) or legal guardian(s) has given you consent to share this data.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping
• We may use the information to improve our products and services
• Use your information to process any service you wish us to manage
• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests

Providing your personal data to others

The personal information that we collect when you use our site, or when you provide your personal details (and those travelling with you) to engage with our services, is confidential. We may disclose your personal information as and when appropriate to our service providers and/or business partners in the following circumstances:

• To facilitate an enquiry
• Organise and manage a booking
• Process Entry Visas for certain countries, as and when appropriate
• Process and manage a complaint directed at our service providers and/or business partners

International transfers of your personal data

Keeping information about you secure is very important to us so we store and process your personal information in accordance with the high standards required under data protection legislation. From time to time and for operational reasons the personal information we collect from you may be transferred to and stored in countries outside of the European Economic Area (“EEA”). Your information may also be processed by some of our service providers which operate outside the EEA. Different countries have different data protection and security laws and some of these do not offer the same level of protection as you enjoy under UK data protection legislation. However, when we appoint our service providers to help us provide products and services to you (which may include some based in the USA), we take care to ensure that they have appropriate security measures in place.

Retaining and deleting personal data

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. However, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. Even if we delete your personal information it may persist on back-up or archival media for legal, tax or regulatory purposes.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small text file which asks permission to be downloaded on your personal computer, mobile or other device when you visit a website. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Third party cookies

These cookies allow third parties to track the success of their application or customise the application for you. Because of how cookies work we cannot access these cookies, nor can the third parties access the data in cookies used on our site.

For example, if you choose to ‘share’ content through Twitter or other social networks you might be sent cookies from these websites. We don’t control the setting of these cookies, so please check those websites for more information about their cookies and how to manage them.

You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.

Google Analytics

When someone visits www.cruise365.com we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Mailing Lists

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing us at admin@cruise365.com.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

• whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
• if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at admin@cruise365.com or the address shown below

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

How you can change permissions

Your privacy is of huge importance to us. All emails or other forms of communication directly from us to you will include clear instructions on how to unsubscribe. Plus, if you don’t want to be contacted by us anymore you can email: admin@cruise365.com.

Access to your personal information

Under GDPR, you are entitled to access the personal information that we hold. Email your request to admin@cruise365.com.

Alternatively please write to us at the following address:
Cruise365, Seven Seas House, 13 South Street, Market Place, Crook, County Durham DL15 8NE.

If you believe that any information we are holding on you is incorrect or incomplete, please email or write to us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

GDPR

Changes to this Privacy Notice

We keep our privacy notice under regular review and we may update this policy from time to time. You should check this page from time to time to ensure that you are happy with any changes. This privacy notice was last updated on 15 May 2018.